SB216 Support Provision under the Mutuals Support Programme - Community Equipment Loan and Warden Call/Telecare Services City of York Council

The buying process is complete

The buyer is publishing the contract documentation to meet the government transparency commitments.

Created on24/06/2013
Reference numberSB216 RM2219
Deadline date08/07/2013
This deadline is for...Deadline for submission of a Tender (“Tender Submission Deadline”)
Estimated length of contract6 Months
Estimated value£0 - £50,000
Location where the contract is to be carried outYork
York City Council
Is this suitable for smaller suppliers?Yes
Is this contract suitable for a voluntary, community and social enterprise organisations?Yes
Name of the buying organisation Government Procurement Service (see other contracts from this organisation)

Description of the contract

By its nature, the Potential PSM is currently in the public sector, hosted within the Parent Body organisation (and depending on the stage of development, will remain under different levels of control exercised by the Parent Body). Although the Parent Body has committed to supporting the Potential PSM, in some cases, tensions may arise between the interests of the Parent Body and the Potential PSM. The Supplier is contracted to provide assistance to the Potential PSM, and will therefore conduct itself, and position its advice accordingly. In the event of problems arising in respect of these tensions, the Supplier will notify the Customer. The Supplier will, at all times, ensure that it manages actual and perceived conflicts of interest in relation to the provision of the Services. The Supplier will ensure that, as Deliverables are developed and ultimately delivered, the Potential PSM fully understand how to use and apply them, including ensuring the Potential PSM is able to effectively reuse and/or adapt the Deliverables for future use (where applicable). The Supplier will ensure that learning and skills are embedded in the Potential PSM (where applicable; for example, this is potentially more relevant to advisory services in areas such as business planning, communications and engagement where the Potential PSM will need to develop relevant skills and understanding, to be able to benefit from the support in the medium-term; conversely with advisory services such as legal services and due diligence, it may be adequate for the Potential PSM to simply understand the advice, without necessarily having acquired any substantive new skills or capability.). The Services will predominantly be performed at the Community Equipment Loan store in York. The Potential PSM envisages being able to work with the Supplier initially for approximately 2 days per week (potentially more days could be offered during the progression of the contract). The Deliverables envisaged under this Contract are divided into multiple parts. The provisions of Clause 3.6 of the terms and conditions of Contract shall therefore apply in respect of each Part identified in the table below. Accordingly, Part Two and any subsequent Parts are options and the Supplier will only commence work on these Parts when they receive an approval notice from the Customer, referred to in the Contract as a Contract Approval Notice. In the event that the Customer decides not to approve one or more options or Parts, the Customer will serve a termination notice on the Supplier. This notice will specify any outstanding Deliverables and KSDs that the Supplier must provide, the time period for this provision, and a Contract termination date Further details can be found within the draft invitation to Tender


Key Information
(Key Information (york).pdf)
Draft Invitation to Tender
(Draft Invitation to Tender (york).pdf)

Additional information

Additional NotesTo participate in any possible future procurement which results from this RFI, Potential Providers must first be registered on the Government Procurement Service e-Sourcing Suite. If you have not yet registered on the eSourcing Suite, this can be done online at by following the link ‘Register for GPS eSourcing’. Please note that, to register, you must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering, who will be entering into a contract if invited to do so at the Invitation to Tender stage. Full instructions for registration and use of the system can be found at Once you have registered on the eSourcing Suite, you will need to express and interest for the RM2219 SB-216 SUPPORT PROVISION UNDER THE CABINET OFFICE MUTUALS SUPPORT PROGRAMME - COMMUNITY EQUIPMENT LOAN AND WARDEN CALL/TELECARE SERVICES CITY OF YORK COUNCIL. This is done by emailing Your email must clearly state: • the name of this procurement SUPPORT PROVISION UNDER THE CABINET OFFICE MUTUALS SUPPORT PROGRAMME - COMMUNITY EQUIPMENT LOAN AND WARDEN CALL/TELECARE SERVICES CITY OF YORK COUNCIL and the RM reference number RM2219 SB-216 • the name of the registered supplier; and • the name and contact details for the registered individual sending the email. Government Procurement Service will then process this email and assign your organisation to the opportunity. The registered user will receive a notification email to alert them once this has been done. The Invitation to Tender will be issued by close of play Friday 14th June 2013 and therefore suppliers can register on the e-Sourcing Suite between the issue date of this Contracts Finder advert and the deadline date. The deadline date for submission of Requests For Proposals will be 4pm Monday 08th t July 2013 16:00 GMT. It is advised however that Potential Providers register as soon as practically possible in order to receive the Invitation to Tender and have a sufficient amount of time to respond. For technical assistance on use of the eSourcing Suite please contact the Helpdesk: Freephone: 0345 010 3503 Email:
Is it a framework agreement?No

Who to contact

Contact name Spot Buy Team
Address Room 2Y92 Concept House, Cardiff Road, Newport, Gwent, NP10 8QQ
Telephone 01633 811600
Web address

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